Center of quality assurance and accreditation

Vision & Mission

Vision of the Center:

Leading center of quality assurance and accreditation in the development of university education and learning at the local, regional and international levels.Work with E-JUST faculties to achieve ongoing improvement and development which qualifies them to get institutional and academic accreditation for their programs from well-reputed and accredited local, national and international organizations.

Mission of the Center:

The development of the educational process at the university through the development of an integrated system of internal audit and self-evaluation and accreditation system in the light of local, national and international performance standards. This is done to achieve total quality and continuous improvement of the university educational system and to promote the quality level and competitiveness of the university education outputs. E-JUST can thus present itself as a distinguished university either on the national, Arab or international levels.

Objectives of the Center:

The Center and its units at the faculties aim at evaluating the university academic performance, developing the educational and research process, and enhancing community service and environmental development. They also aim at assisting for getting institutional accreditation for the university faculties and academic accreditation for all their programs through the following objectives:
Evaluating the educational process through assessing the performance indicators of the inputs and outputs of the educational process (staff members – personnel – students – graduates … etc).
Designing and preparing necessary evaluation forms and tools which must include evaluation mechanisms and standards and the procedures required for carrying out the evaluation system.
Disseminating the evaluation culture among staff members and students through holding seminars, workshops and training courses concerned with the evaluation of university performance and quality assurance.
Exchanging experiences and ideas regarding the development of university education with similar centers and units at Egyptian, Arab and international universities to benefit by them in achieving the desired development.
Establishing a data base and integrated files for all the academic programs and courses for all academic degrees awarded by the university as a preliminary step toward accrediting what meets international standards and specialized local and international organizations.
Identifying the weaknesses and strengths in academic potentialities and programs offered by the university, offering the suitable suggestions and means to overcome the weaknesses, and making action plans including schedules, responsibilities and the potentialities required for achieving it.
Monitoring the development of different faculties and their programs and regulations to put their graduates in a distinguished position among the graduates of counterpart faculties at other universities.
Creating communication channels with national and international organizations concerned with evaluating and assuring the quality of university education to exchange experiences to improve the performance of the educational process at the university.
Preparing and monitoring the training workshops which contribute to the application of internal quality assurance mechanisms and the vocational development of staff members, especially the training programs of completing academic courses and program files and using the internet and advanced technology in the educational process.
Strengthen the establishment of units to ensure quality in all faculties, and supervise these units technically and provide advice to conduct studies on the establishment of the internal systems of quality assurance.
Propose a system and criteria for prizes and incentives for outstanding performance in the field of education, research and community service, as well as in various administrative areas in a competitive framework at the university level, and the level of colleges and administrative units.
Raise awareness among faculty members and the scientific community and local stakeholders that the various educational programs offered by E-JUST are compatible with international standards, regional and national.

E-JUST QAA-Center Bylaw

Article 1: Legal Instrument:

“E-JUST Quality Assurance and Accreditation Center” is being established at Egypt-Japan University of Science and Technology (E-JUST). The Center is treated as an administratively independent scientific center headed by the university president.
At every faculty of the university, a quality assurance and accreditation unit is being established. These units are considered as branches of the Center at the faculties and are treated as administratively independent scientific units headed by the dean.

Article 2: Mission of the Center:

The development of the educationalprocess at the university through the development of an integrated system of internal audit and self-evaluation and accreditation system in the light of local, national and international performance standards. This is done to achieve total quality and continuous improvement of the university educational system and to promote the quality level and competitiveness of the university education outputs. E-JUST can thus present itself as a distinguished university either on the national, Arab or international levels.
Missions of the Units:
Every faculty unit specifies its mission in accordance with the mission of the Center.

Article 3: Visions of the Center and Units:

Leading center of quality assurance and accreditation in the development ofuniversity education and learning at the local, regional and international levels. Work with E-JUST faculties to achieve ongoing improvement and development which qualifies them to get institutional and academic accreditation for their programs from well-reputed and accredited local, national and international organizations.
Vision of the Units:
Every faculty specifies its vision in accordance with the vision of the University Quality Assurance and Accreditation Center.

Article 4: Objectives of the Center and Units:

The Center and its units at the faculties aim at evaluating the university academic performance, developing the educational and research process, and enhancing community service and environmental development. They also aim at assisting for getting institutional accreditation for the university faculties and academic accreditation for all their programs through the following objectives:
Evaluating the educational process through assessing the performance indicators of the inputs and outputs of the educational process (staff members – personnel – students – graduates … etc).
Designing and preparing necessary evaluation forms and tools which must include evaluation mechanisms and standards and the procedures required for carrying out the evaluation system.
Disseminating the evaluation culture among staff members and students through holding seminars, workshops and training courses concerned with the evaluation of university performance and quality assurance.
Exchanging experiences and ideas regarding the development of university education with similar centers and units at Egyptian, Arab and international universities to benefit by them in achieving the desired development.
Establishing a data base and integrated files for all the academic programs and courses for all academic degrees awarded by the university as a preliminary step toward accrediting what meets international standards and specialized local and international organizations.
Identifying the weaknesses and strengths in academic potentialities and programs offered by the university, offering the suitable suggestions and means to overcome the weaknesses, and making action plans including schedules, responsibilities and the potentialities required for achieving it.
Monitoring the development of different faculties and their programs and regulations to put their graduates in a distinguished position among the graduates of counterpart faculties at other universities.
Creating communication channels with national and international organizations concerned with evaluating and assuring the quality of university education to exchange experiences to improve the performance of the educational process at the university.
Preparing and monitoring the training workshops which contribute to the application of internal quality assurance mechanisms and the vocational development of staff members, especially the training programs of completing academic courses and program files and using the internet and advanced technology in the educational process.
Strengthen the establishment of units to ensure quality in all faculties, and supervise these units technically and provide advice to conduct studies on the establishment of the internal systems of quality assurance.
Propose a system and criteria for prizes and incentives for outstanding performance in the field of education, research and community service, as well as in various administrative areas in a competitive framework at the university level, and the level of colleges and administrative units.
Raise awareness among faculty members and the scientific community and local stakeholders that the various educational programs offered by E-JUST are compatible with international standards, regional and national.

Article 5: Structure of the Center’s Board of Directors:

The name of the Egypt-Japan University of Science and Technology Quality Assurance and Accreditation Center (E-JUST-QAAC) will be given to this center starting from its establishment on 2013.
The center is managed by a board of directors formed by a resolution passed by the university president. The term of this board is three years and its organizational structure is as follows:
The university president – is the supreme head of the center board.
The university provost – is the head deputy of the center board.
Academic faculty member – an experienced and effective in the field of quality assurance – is the center’s manager.
Four academic faculty members – experienced and effective in the field of quality assurance – are members of the center board.
A MSc/PhD student, he/she must be academically distinguished and effective in student activities. He/she is chosen by the board of directors at the beginning of the academic year.
One administrator from the university.
Experts in the field of quality assurance (up to three).

Article 6: Structure of the Units’ Board of Directors:

The faculty unit is managed by aboard of directors formed by a resolution passed by the dean and is valid for one year. The board organizational structure is as follows:
The dean of the faculty, or any staff member who is delegated by the dean and who is experienced in the field of quality assurance. The unit’s manager – he manages the unit.
Two staff members experienced in the field of quality assurance. Besides attending the council sessions, they supervise and follow up the various activities of the unit as stipulated by the board of directors.
One MSc/PhD student (a male or a female) who must be academically distinguished and effective in student activities.
One administrator from the faculty.
Experts in the field of quality assurance can be included at the proposal of the board of directors (up to two).

Article 7: The Authorities of the Center’s Board of Directors:

Endorsing the general policy and plans which can achieve the objectives of the center.
Authorizing the center manger in some urgent issues determined by the board of directors.
Suggesting the acceptance of the donations, grants and subsidies offered to the center and units in the field of quality assurance and then submitting them to the university president.
Revising the annual reports of the faculty units.
Preparing the annual report of the center and its units and submitting it to the university president.

Article 8: The Authorities of the Units’ Boards of Directors:

Endorsing the plans which achieve the objectives of the unit in accordance with the plans and objectives of the center.
Authorizing the unit’s manager in some urgent issues determined by the board of directors.
Suggesting the acceptance of the donations, grants and subsidies offered to the unit and submitting them to the University Quality Assurance and Accreditation Center.
Preparing the annual report of the unit and submitting it to the University Quality Assurance and Accreditation Center.

Article 9: The Authorities of the Center’s Manager:

Inviting the Board of Directors for meetings.
Monitoring the implementation of the general policies to achieve the objectives of the center.
Monitoring the execution of the decisions made by the board of directors.
Reporting the decisions of the board of directors to the University Council.
Other authorities to which the manger is empowered by the board of directors.
Representing the center before others.

Article 10: Authorities of the Managers of the Units:

Inviting the board of directors for meetings.
Monitoring the implementation of the general policies to achieve the objectives of the unit.
Monitoring the execution of the decisions made by the board of directors.
Reporting the decisions of the board of directors to the University Quality Assurance and Accreditation Center.
Other authorities to which the manger is empowered by the board of directors.
Representing the unit before others.

Article 11: Meetings of the Board of Directors of the Center and Units:

The board of directors is invited for meeting at least once a month or upon the request of the majority of the members. Its meetings are valid if they are attended by the majority of the members. If the votes are equal, the side which includes the manager is favored. Membership in the board of directors will be invalid for any one who does not attend three successive sessions without an acceptable excuse. Session proceedings are written down in a special record signed by the manager.

Article 12: Decisions of the Center and Units:

The decisions of the Center’s board of directors are reported to the university president for endorsement and those of the units’ boards of directors are reported to the faculty dean no more than eight days after issuing them. These decisions will be in effect unless they are declined two weeks after submitting them to the office of the university president/dean of the faculty.

Article 13: Expending in the Activities of the Center:

The Manager proposes the budget required for every activity endorsed by the university president from the university budget.

Article 14: Expending on the Activities of the Units:

The manager proposes the budged required for every activity endorsed by the dean from the faculty budget.

Article 15: Accreditation of Academic Programs:

If any faculty wishes to apply for academic or institutional accreditation for its academic programs by any internal or external organization or authority, the decision is taken by the unit’s board of directors and is endorsed by the dean. The center assists the faculties by informing them of the means and procedures of applying for accreditation.

Article 16: The Center’s and Units’ Performance Quality Control:

The board of directors can make a proposal to the university president for external control by any similar internal or external centers at the university expense. The center takes over the units’ quality control system.

Article 17:

If there is no special clause or stipulation, the rules of the university organization law and its executive regulations are applied.

Article 18: The Validity of Regulation:

The provisions of this regulation are valid as of the date on which it is approved of by the university council. Any preceding regulation is cancelled.

E-JUST QAA-Center (Proposal of ad-hoc QA Strategic Plan)

Strategy of Achieving the Objectives of the Center:

Since its establishment, Egypt-Japan University of Science and Technology Student Affairs Department has done some activities in the field of performance evaluation which involve the students in evaluating the educational progress. It designed and monitored the administration of a questionnaire for the evaluation of the performance of staff members and other elements of the educational process in the curriculum. This questionnaire was administered in most courses taught at all faculties of the university.
The members of the Center are now participating in improving the quality assurance strategy at Egypt-Japan University of Science and Technology (E-JUST). The strategy will be endorsed by the university council. Till this can be achieved, the ad-hoc strategy of the University Quality Assurance and Accreditation Center is as follows.

First Phase:

Making sure that staff members are fully convinced of the importance of the university performance evaluation and quality assurance through holding workshops and publishing the evaluation culture among staff members, students and administrative staff.
Preparing workshops to train staff members at the faculties which will begin the implementation of the systems and mechanisms of quality assurance, especially in academic program and course specification and preparing their reports as well as the annual report of the faculty.
Specifying the mechanisms, making the policies and setting the procedures required for the implementation of university performance evaluation and quality assurance.
Following up and monitoring the establishment of a data base for the results of the faculties and studying these results as indicators of the university performance evaluation.
Studying the suggestions submitted by the faculties to the Center and specifying the mechanisms and procedures required to develop the educational process.
Analyzing the results of different evaluation activities related to all the elements of the educational process and making the suitable recommendations for the promotion of university performance.
Preparing and assisting in preparing the forms and questionnaires required for quality assurance indicators at the faculties.

Second Phase:

Following up the action plans of the programs of the university’s QA strategic plan.
Internal quality control at the faculties and monitoring of the implementation of quality assurance mechanisms at different faculties.
Encouraging the university faculties to assure the quality of their academic programs, scientific departments and administrative units and follow up the application of their annual action plans.
Urging the faculties to apply for institutional accreditation for them and academic accreditation for their programs from accredited and well-reputed local, national and international organizations when they are ready for that.

Third Phase:

Periodical follow-up of the evaluation and development of the educational process and obtaining accreditation for the scientific degrees of the academic programs and units at faculties

Proposed Items of the QA Strategic Plane

The Egypt-Japan University of Science and Technology Quality Assurance and Accreditation Center (E-JUST-QAAC) shall be largely involved in the execution of the Development of a QA Strategy in E-JUST. This QA strategic plan will be outlined by members of E-JUST-QAAC and all the academic and nonacademic staff of E-JUST. The QA strategic plan is proposed to address the following items:

A- Generals:

Spreading and supporting the QA environment in the university.

B- Educational process:

Assuring quality in the faculties bylaws (postgraduates and graduates levels).
Assuring quality in educational sources.
Assuring quality in students support.
Assuring quality in methods of student assessment and examinations.
Assuring quality of the faculty members’ performance in educational matters.
QA in the human resources involved in the educational process.
External evaluation as a tool for QA in education.
QA in the departmental system applied in E-JUST.

C- Graduate Studies, Research &Foreign Relations:

Setting research plans for the university, faculties and departments.
Establishing data base for research activities.
Setting standards and performance indicators to measure research quality.
Setting quality standards for granting scholarships; and finding means to follow-up the academic progress of the candidates; and setting up a mechanism to increase the cooperation and cultural accords with foreign universities and organizations.
Setting a system to increase the awareness and commitment to the code of ethics on selecting and undertaking researches.
Developing a plan to enhance financing of academic and applied researches and encourage externally supported joint research.
Increasing the efficiency of the use of the university’s scientific equipment, research centers, and laboratories.
Developing graduate studies by-laws in the university and studying the establishment of a college for graduate studies.
Setting standards and indicators to measure the quality of the educational process in graduate studies

D-Community Service & Environment Development:

Setting up a plan for the university’s contribution in community service and environment development.
Environmental development.
Establishing data-base for the contribution of the university in community service.
Developing a system to integrate the educational process, scientific research, and community service

E- Administrative Affairs:

Developing the administrative performance and the employees’ competence; and providing the development requirements.
Facilitating an appropriate environment for assuring quality of administrative work.
Assessing the administrative performance of the university’s employees.

F- Financial Affairs:

Increasing the efficiency of the use of current financial resources in the university.
Increasing the financial resources in the university.

G- Constructions and Infrastructure:

Assuring quality in the university’s constructions and infrastructure.

Work Plan

No. Activities Responsibility Timing
1 Revision of the departments vision, mission and objectives Departments chief persons Every 3 years
Revision of the faculties vision, mission and objectives Faculties deans
Revision of the university vision, mission and objectives University president
Establishment of visions, missions and objectives for university administrations Head of each administration
2 Completion of all course specifications Academics Yearly
Completion of all course reports Academics
Preparation of all programs specifications Departments chief persons
Preparation of all programs reports Departments chief persons
Preparation of faculties annual reports Faculties deans
3 Research plan for each departments Departments chief persons Every 3 years
Research plan for each faculty Faculties deans
Research plan for the university University president
Community service plan for each department Departments chief persons
Community service plan for each faculty Faculties deans
Community service plan for the university University president
4 Self study for each faculty Faculties deans Every 5 years
Strategic plan for each faculty Faculties deans
Strategic plan for the university University president
5 Mechanisms for postgraduate students complains from exam results Provost Every 3 years
Mechanisms for postgraduate students research follow up
Mechanisms for postgraduate students complains
6 Design of students evaluation form for courses, facilities and academic faculties E-JUST Egypt-Japan University of Science and Technology QAAC Continuous development
Design of students evaluation form for library services
Design of student evaluation form for student affairs services
Design of student evaluation form for student dormitory services
Design of student evaluation form for exam quality and adherence to the rules