E-JUST QAA-Center Bylaw

 

Article 1: Legal Instrument:
“E-JUST Quality Assurance and Accreditation Center” is being established at Egypt-Japan University of Science and Technology (E-JUST). The Center is treated as an administratively independent scientific center headed by the university president.
At every faculty of the university, a quality assurance and accreditation unit is being established. These units are considered as branches of the Center at the faculties and are treated as administratively independent scientific units headed by the dean.

 

Article 2: Mission of the Center:
The development of the educationalprocess at the university through the development of an integrated system of internal audit and self-evaluation and accreditation system in the light of local, national and international performance standards. This is done to achieve total quality and continuous improvement of the university educational system and to promote the quality level and competitiveness of the university education outputs. E-JUST can thus present itself as a distinguished university either on the national, Arab or international levels.

Missions of the Units:
Every faculty unit specifies its mission in accordance with the mission of the Center.

 

Article 3: Visions of the Center and Units:
Leading center of quality assurance and accreditation in the development ofuniversity education and learning at the local, regional and international levels. Work with E-JUST faculties to achieve ongoing improvement and development which qualifies them to get institutional and academic accreditation for their programs from well-reputed and accredited local, national and international organizations.

Vision of the Units:
Every faculty specifies its vision in accordance with the vision of the University Quality Assurance and Accreditation Center.

 

Article 4: Objectives of the Center and Units: 
The Center and its units at the faculties aim at evaluating the university academic performance, developing the educational and research process, and enhancing community service and environmental development.  They also aim at assisting for getting institutional accreditation for the university faculties and academic accreditation for all their programs through the following objectives:

  1. Evaluating the educational process through assessing the performance indicators of the inputs and outputs of the educational process (staff members – personnel - students - graduates … etc).
  2. Designing and preparing necessary evaluation forms and tools which must include evaluation mechanisms and standards and the procedures required for carrying out the evaluation system.
  3. Disseminating the evaluation culture among staff members and students through holding seminars, workshops and training courses concerned with the evaluation of university performance and quality assurance.
  4. Exchanging experiences and ideas regarding the development of university education with similar centers and units at Egyptian, Arab and international universities to benefit by them in achieving the desired development.
  5. Establishing a data base and integrated files for all the academic programs and courses for all academic degrees awarded by the university as a preliminary step toward accrediting what meets international standards and specialized local and international organizations.
  6. Identifying the weaknesses and strengths in academic potentialities and programs offered by the university, offering the suitable suggestions and means to overcome the weaknesses, and making action plans including schedules, responsibilities and the potentialities required for achieving it.
  7. Monitoring the development of different faculties and their programs and regulations to put their graduates in a distinguished position among the graduates of counterpart faculties at other universities.
  8. Creating communication channels with national and international organizations concerned with evaluating and assuring the quality of university education to exchange experiences to improve the performance of the educational process at the university.
  9. Preparing and monitoring the training workshops which contribute to the application of internal quality assurance mechanisms and the vocational development of staff members, especially the training programs of completing academic courses and program files and using the internet and advanced technology in the educational process.
  10.  Strengthen the establishment of units to ensure quality in all faculties, and supervise these units technically and provide advice to conduct studies on the establishment of the internal systems of quality assurance.
  11. Propose a system and criteria for prizes and incentives for outstanding performance in the field of education, research and community service, as well as in various administrative areas in a competitive framework at the university level, and the level of colleges and administrative units.
  12. Raise awareness among faculty members and the scientific community and local stakeholders that the various educational programs offered by E-JUST are compatible with international standards, regional and national.

 

 

Article 5: Structure of the Center's Board of Directors:
The name of the Egypt-Japan University of Science and Technology Quality Assurance and Accreditation Center (E-JUST-QAAC) will be given to this center starting from its establishment on 2013.
The center is managed by a board of directors formed by a resolution passed by the university president. The term of this board is three years and its organizational structure is as follows:

  1. The university president – is the supreme head of the center board.
  2. The university provost – is the head deputy of the center board.
  3. Academic faculty member – an experienced and effective in the field of quality assurance - is the center's manager.
  4. Four academic faculty members – experienced and effective in the field of quality assurance - are members of the center board.
  5. A MSc/PhD student, he/she must be academically distinguished and effective in student activities. He/she is chosen by the board of directors at the beginning of the academic year.
  6. One administrator from the university.
  7. Experts in the field of quality assurance (up to three).

 

Article 6: Structure of the Units' Board of Directors:
The faculty unit is managed by aboard of directors formed by a resolution passed by the dean and is valid for one year. The board organizational structure is as follows:

  1. The dean of the faculty, or any staff member who is delegated by the dean and who is experienced in the field of quality assurance. The unit's manager - he manages the unit.
  2. Two staff members experienced in the field of quality assurance. Besides attending the council sessions, they supervise and follow up the various activities of the unit as stipulated by the board of directors.
  3. One MSc/PhD student (a male or a female) who must be academically distinguished and effective in student activities.
  4. One administrator from the faculty.
  5. Experts in the field of quality assurance can be included at the proposal of the board of directors (up to two).

 

Article 7: The Authorities of the Center's Board of Directors:

  1. Endorsing the general policy and plans which can achieve the objectives of the center.
  2. Authorizing the center manger in some urgent issues determined by the board of directors.
  3. Suggesting the acceptance of the donations, grants and subsidies offered to the center and units in the field of quality assurance and then submitting them to the university president.
  4. Revising the annual reports of the faculty units.
  5. Preparing the annual report of the center and its units and submitting it to the university president.

 

Article 8: The Authorities of the Units' Boards of Directors:

  1. Endorsing the plans which achieve the objectives of the unit in accordance with the plans and objectives of the center.
  2. Authorizing the unit's manager in some urgent issues determined by the board of directors.
  3. Suggesting the acceptance of the donations, grants and subsidies offered to the unit and submitting them to the University Quality Assurance and Accreditation Center.
  4. Preparing the annual report of the unit and submitting it to the University Quality Assurance and Accreditation Center.

 

Article 9: The Authorities of the Center's Manager:  

  1. Inviting the Board of Directors for meetings.
  2. Monitoring the implementation of the general policies to achieve the objectives of the center.
  3. Monitoring the execution of the decisions made by the board of directors.
  4. Reporting the decisions of the board of directors to the University Council.
  5. Other authorities to which the manger is empowered by the board of directors.
  6. Representing the center before others.

 

Article 10: Authorities of the Managers of the Units: 

  1. Inviting the board of directors for meetings.
  2. Monitoring the implementation of the general policies to achieve the objectives of the unit.
  3. Monitoring the execution of the decisions made by the board of directors.
  4. Reporting the decisions of the board of directors to the University Quality Assurance and Accreditation Center.
  5. Other authorities to which the manger is empowered by the board of directors.
  6. Representing the unit before others.


 
Article 11: Meetings of the Board of Directors of the Center and Units:
The board of directors is invited for meeting at least once a month or upon the request of the majority of the members. Its meetings are valid if they are attended by the majority of the members. If the votes are equal, the side which includes the manager is favored. Membership in the board of directors will be invalid for any one who does not attend three successive sessions without an acceptable excuse. Session proceedings are written down in a special record signed by the manager.


Article 12: Decisions of the Center and Units:
The decisions of the Center's board of directors are reported to the university president for endorsement and those of the units' boards of directors are reported to the faculty dean no more than eight days after issuing them. These decisions will be in effect unless they are declined two weeks after submitting them to the office of the university president/dean of the faculty.

 

Article 13: Expending in the Activities of the Center:
The Manager proposes the budget required for every activity endorsed by the university president from the university budget.

 

Article 14: Expending on the Activities of the Units:
The manager proposes the budged required for every activity endorsed by the dean from the faculty budget.

 

Article 15: Accreditation of Academic Programs:
If any faculty wishes to apply for academic or institutional accreditation for its academic programs by any internal or external organization or authority, the decision is taken by the unit's board of directors and is endorsed by the dean. The center assists the faculties by informing them of the means and procedures of applying for accreditation.

 

Article 16: The Center's and Units' Performance Quality Control: 
The board of directors can make a proposal to the university president for external control by any similar internal or external centers at the university expense. The center takes over the units' quality control system.

 

Article 17:
If there is no special clause or stipulation, the rules of the university organization law and its executive regulations are applied.

 

Article 18: The Validity of Regulation:
The provisions of this regulation are valid as of the date on which it is approved of by the university council. Any preceding regulation is cancelled.